Allegiance Auction:
A Winning Bid

• Quickly search for a donor or buyer through multiple channels.
• Access comprehensive donor solicitation forms for complete donor history.
• Easily download, segment and analyze all history fields.
• View summaries of landmarks and lifetime totals at the Donor History tab.
• The system automatically:
• Attaches a complete history of donated items to each donor account with the profitability of each item noted.
• Calculates accumulated market value of all items.
• Attaches a complete giving history, including item descriptions and donor names, to each buyer account.

• Streamline data entry with quick copy functionality.
• Track item information by quantity, type of item, description, market value, minimum bid, preferred board type, delivery, scheduling, and warehouse data.
• Easily map out most efficient route for item pick-up with downloadable report.
• Allow staff to assign value lower than donor's assessment as necessary.
• Denote special information including sample available, taxable, or recycled.
• Print labels for each item donated plus an extra label is printed for the shelf, includes a "do not sell" label for sample items.

• Generate web-based telemarketing forms targeting previous donors – includes donor's contact information including email, telephone and address.
• Search for a donor or buyer by name, affiliation/member number, email address, address, zip code, telephone number, company name, or by a customized method you define
• Eliminate redundancy by entering data directly from telemarketing forms.

• System automatically:
• Creates lots. A lot can consist of any combination of items or packages, each having a quantity of 1-999.
• Assigns lot numbers.
• Adds scripts to the lots along with the board placement information.
• Add other items to the package.
• Make package decisions at any time.
• Manually enter and modify lots.
• Highlight and “unlot” multiple items without going back and forth between folders.
• Capacity for more than one winning bidder.
• One script can be used for several lots.
• Easily search for a lot by its number, name, board, description or item number.

• Enter boards with the projected date, times and type and use the scheduling program to display the entire lot on screen.
• Includes "Before Aired" and "After Aired" formats. The "After Aired" shows board success rate.
• Easily schedule and reschedule unsold lots.
• Print work-order production forms to begin the video production/slide production process.
• Download and print inventory lists for a physical warehouse inventory.
• Quickly see bid numbers and highest bids at anytime throughout the auction.

• Easily update changes if the buyer is already in the system.
• Quickly and easily search for buyer information through multiple channels.
• Enter the lot number, bid amount and total number of bids on the same screen.
• Use automatic credit card processing.
• Add new lot automatically, if the buyer already has an open invoice.
• Set activity records to notify you of reminders every time you open an account record.
• Store unlimited amounts of activity information.

• View items sold, who bought them, average price, and the ROI.
• Look-up a buyer and see everything the buyer purchased, the entire invoice, the over/under market value and the invoice history information.
• Provide accurate lists of people who bought specific items to your donors with buyer reports.

• Easily access invoices when a buyer arrives to pick up and pay.
• Receive invoice prints upon entering payment.
• Invoice notes all information warehouse needs to find items.
• Easily reprint invoices.
• Add shipping and handling charges as necessary.
• Set different shipping rates for merchandise and certificates.
• List multiple items separately.
• Simply move unclaimed items to next highest bidder. Automatic reporting helps facilitate confirmation and invoicing.
• Automatically pay invoices and print shipping labels and reports for invoices confirmed with a credit card.

• Send receipt list of all items contributed by a donor and total market value.
• Print tax receipt on the same form as membership tax receipts.

Because of the Allegiance Auction's unique method of packaging combinations of items, the analysis reports are 100 percent accurate. Analysis is easy, too. You can download all reports to a spreadsheet and chart them for easy examination.

Item Report – Lists the details of each item and provides a quick reference for delivery and warehousing information.

On-Air-Script Report – This one-page report for each lot includes a script for the auctioneer. It lists all items, their quantities, items' donors, the number of multiples and other information your confirmation and data entry staffs need.

Auction Schedule Report – Shows every lot that is up for bid by board with each item in the lot detailed. This report allows the scheduler to easily see any holes. It is available on-screen in the scheduling program to allow for easy lot-to-board assignments and can be downloaded to aid in on-air production.

Unpaid Invoices Report – This report is useful for follow-up with confirmed bidders who haven't paid.

Analysis Reports – Allows you to evaluate data from a number of perspectives with more than 400 fields for analysis and comparison. You can use any field from the item, lot, board, buyer, donor or invoice file. Using any combination of fields, you can print the item's market value, sold value and return on value. This allows you to check the profitability of a category, a donor, a zip code, a board, a date or any other combination.

Get Your FREE Demo

Contact us today to schedule your free demonstration of our software. See for yourself what makes Allegiance different.

Call 800-858-7654